How-to guide
How to compare bag quotations from different suppliers
The lowest unit price is often not the lowest total cost.
Quick answer
Make sure every quote is for the same specification (material grade, size, branding, packing), then compare landed cost — unit price plus setup, packing, freight and taxes — along with lead time, sample terms and payment terms.
Updated by the Vago team
Key takeaways
- Send one specification to all
- Check what is included
- Calculate landed cost
- Compare lead times and terms
- Compare samples
Step by step
Send one specification to all
Same size, material, GSM or denier, features, branding and packing.
Check what is included
Samples, screens, freight and taxes may be included or extra.
Calculate landed cost
Add every cost to get the price per usable piece delivered.
Compare lead times and terms
Delivery date, payment terms and defect replacement matter.
Compare samples
The cheapest quote is only good if its sample meets your standard.
Tips
- Ask for itemised quotes
- Check the supplier's capacity for your quantity
Mistakes to avoid
- Comparing different material grades
- Ignoring freight and packing
Terms used in this guide
- Landed cost
- The total cost of goods once they reach you, including freight.
- GSM (grams per square metre)
- A measure of fabric or paper weight — higher GSM is heavier and usually stronger.
- Denier (D)
- A measure of yarn thickness used for polyester and nylon — e.g. 600D, 1680D.
- MOQ (Minimum Order Quantity)
- The smallest quantity a manufacturer will produce for one order or design.
Terms explained
Trade terms used on this page, in plain language.
- GSM (grams per square metre)
- A measure of fabric or paper weight — higher GSM is heavier and usually stronger.
- Denier (D)
- A measure of yarn thickness used for polyester and nylon — e.g. 600D, 1680D.
- Pre-production sample (PPS)
- The final sample approved before bulk production starts.
- Landed cost
- The total cost of goods once they reach you, including freight.
- Proforma invoice
- A preliminary invoice that confirms price and terms before production.
- EXW, FOB and delivered prices
- Terms that say who pays freight and where ownership passes.
Questions buyers ask
Something else? Ask on WhatsApp and the production team will reply.
Why do bag quotes vary so much?
Usually because of differences in material grade, construction, branding method or what is included.
Request a quote for custom bags
Share quantity, size, material and branding. We reply with specifications, MOQ and pricing, and arrange a sample first.