5 materialsConference Bags
Branded delegate bags and folio bags for conferences, seminars and exhibitions.
Materials: Polyester, Jute, Canvas, Non-Woven (PP), PU Leather
How-to guide
How to plan the quantity of conference bags
Running short of delegate kits looks bad; over-ordering wastes budget. A simple count avoids both.
Quick answer
Order for confirmed delegates plus speakers, sponsors, organisers and walk-ins — typically adding a buffer of about 5–10% — and confirm the number before the production deadline.
Updated by the Vago team
Key takeaways
- Count registered delegates
- Add other recipients
- Add a buffer
- Plan the contents
- Fix the timeline
Step by step
Count registered delegates
Use the registration count at the order cut-off date.
Add other recipients
Speakers, sponsors, VIPs, press, staff and volunteers often receive kits too.
Add a buffer
A small buffer covers walk-ins, late registrations and any damaged pieces.
Plan the contents
Size the bag for the programme, notebook, gifts and brochures it will carry.
Fix the timeline
Lock the sponsor logo list and quantity before printing starts.
Tips
- Plain bags without the event date can be reused for the next edition
- Deliver to the venue a few days before setup
Mistakes to avoid
- Waiting for final registrations before ordering at all
- Adding sponsor logos after printing has begun
Terms used in this guide
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Eco-friendly jute shopping, gift and promotional bags with printed branding.
Materials: Jute, Juco (Jute-Cotton Blend)
Terms explained
Trade terms used on this page, in plain language.
- Pre-production sample (PPS)
- The final sample approved before bulk production starts.
- EXW, FOB and delivered prices
- Terms that say who pays freight and where ownership passes.
- Blank bags
- Bags made without any branding, for resellers or for decoration later.
- Print registration
- How accurately different print colours line up with each other.
Questions buyers ask
Something else? Ask on WhatsApp and the production team will reply.
How early should conference bags be ordered?
Usually 6–8 weeks before the event, so there is time for a sample, printing and delivery.
Request a quote for custom bags
Share quantity, size, material and branding. We reply with specifications, MOQ and pricing, and arrange a sample first.