How-to guide
How to plan a bulk bag order timeline
Most late deliveries come from orders placed too late, not slow production.
Quick answer
Work backwards from the date you need the bags: allow time for transit, bulk production, sample approval and quotation — typically several weeks in total, and longer in peak seasons such as Diwali and the start of the school session.
Updated by the Vago team
Key takeaways
- Fix the in-hand date
- Subtract transit time
- Subtract production time
- Subtract sample approval
- Subtract quotation and artwork
Step by step
Fix the in-hand date
The date bags must be at your venue or office.
Subtract transit time
Allow for road transport or courier to your city.
Subtract production time
Confirmed with the quote — depends on bag, quantity and branding.
Subtract sample approval
Allow time to make, send and approve the sample.
Subtract quotation and artwork
Allow a few days to finalise the specification and artwork.
Tips
- Add a buffer in festive and school seasons
- Approve samples quickly — every day of delay moves delivery
Mistakes to avoid
- Changing the design after sample approval
- Forgetting transit time
Terms used in this guide
- Lead time
- The time from order confirmation to dispatch.
- Pre-production sample (PPS)
- The final sample approved before bulk production starts.
- Proforma invoice
- A preliminary invoice that confirms price and terms before production.
Terms explained
Trade terms used on this page, in plain language.
- Pre-production sample (PPS)
- The final sample approved before bulk production starts.
- Vector artwork
- A logo file made of shapes (AI, EPS, PDF, SVG) that scales without losing quality.
- Lead time
- The time from order confirmation to dispatch.
- HSN code
- The product classification code used for GST invoices in India.
- Proforma invoice
- A preliminary invoice that confirms price and terms before production.
- EXW, FOB and delivered prices
- Terms that say who pays freight and where ownership passes.
Questions buyers ask
Something else? Ask on WhatsApp and the production team will reply.
When should I order bags for Diwali?
Usually 8–10 weeks before, as production capacity fills from August.
Request a quote for custom bags
Share quantity, size, material and branding. We reply with specifications, MOQ and pricing, and arrange a sample first.